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Keeping Saved Documents Organized
By Computer Tech | September 9, 2008
This step by step computer lesson focuses specifically on learning how to make and name a new folder inside the My Documents file, to organize saved documents.
To follow the directions of this computer lesson while viewing the computer lesson steps, you will need the Internet open two times at once. For a quick lesson and directions as to how to have the Internet open two times at once click this link.
To keep documents and other projects more organized, so you can find them later, you will need to make folders.
(double click pictures to show enlarged)
To keep things consistant we will concentrate on saving word documents but these steps for saving, apply to saving anything on your hard drive (on your computer)
When you are ready to save, the secret is…use ‘Save As…’
This option allows you to control and plan where you save.
Now that you know the secret is ‘Save As…‘ let’s figure out how to control saving in Microsoft Office!
computer lesson step
1. Start your Word Processing (or any project)
When you are ready to save, go to File>Save As…
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2. Click on ‘My Documents’ on the Save As…window sidebar.
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3. ‘My Documents’ is now at the top where you want it.
If ‘My Documents’ is already at the top (as shown below), you’re ready to go!
computer lesson step
4. You need to make a folder in ‘My Documents’.
Think of ‘My Documents’ as a file cabinet.
You will make files to put in the ‘file cabinet’ as you go, to organize the ‘papers’ you save.
Click the ‘new folder’ icon on the top toolbar.
computer lesson step
5. Name the New Folder.
(Decide:What catagory does the project you’re working on, fall under?)
I’ll call this folder ‘College Classes’
(I will save all my college class papers and ideas in this folder)
Click OK
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6. Now ‘College Classes’ is the folder listed at the top. It is the folder that things will be saved into.
Type the name of the paper in the box at the bottom, labeled File name:
Click Save.
computer lesson step
7. You will repeat this for all the computer classes.
BUT…do you see something that could be improved?
hint: World History AND Computer Class Papers ‘thrown in together’
Hint: You can have folders inside other folders.
(might want one for World History and one for Computer class)
You’re on your way to learning how to plan and control where you save things on your computer, keeping it organized so you can find it next time…every time!
Don’t stop now…you can do it!!
Computer lesson Part 2: making a folder inside a folder and putting already-made projects into the appropriate folder.
Computer lesson Part 3: How to find and access your saved documents.
Other step by step computer lessons, we provide:
eMail including
coming soon
Hotmail email
Learn how to keep organized when you save
Word Processing including:
MicroSoft Word
coming soon,
Google Documents
Check back for other computer lessons and important basic computer survival skills.
Don’t forget visit youcandoitcomputerhelp.com again for more step by step computer help! Our goal is to provide valuable computer lessons so you will be successful in all your basic computer goals and needs including today’s computer lesson on learning how to make and name a new folder inside My Documents, to organize saved documents. Check back often for more computer skills help! You Can Do It!
Topics: keeping saved documents organized |
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September 9th, 2008 at 5:26 pm
[...] Keeping Saved Documents Organized [...]